Proven Benefits of Time Tracking App Over Paper Based Time Cards
By Frank Di Latte
When using paper timesheets, businesses still run into the same types of issues time and again. They have trouble accurately keeping track of the hours worked by employees. This results in a number of additional problems, including the impact on overall profitability that many business owners may not even be aware of.
An effective time tracking app helps employers keep track of employee hours and ensure that workers are accurately paid for the hours they put in at work. It also allows business owners to monitor how much time each worker spends on specific tasks, whether they work remotely or on-site or whether they are working together in an office based environment. There are numerous other advantages to using time-tracking apps.
Here are some of the key advantages of switching to a time tracking app to support business growth
1)This saves paper and reduces errors
A time clock app eliminates the need for paper time cards. Employees no longer have to carry around bulky pieces of paper with them everywhere they go. Instead, they can simply use an app on their smartphone or tablet to log their hours.
employees can also use a time clocking app while travelling to work on site. They simply need to select the job and press the a button to clock in when they arrive at their destination and, after finishing the work, clock out. This easy clock-in and clock-out functionality allows employees or contractors to accurately keep track of their hours without having to worry about carrying around a paper time card.
And with an online timesheet, managers and employers are responsible for very little of its completion. While time entries must still be completed, the software handles the rest, such as calculating payroll, extracting information, creating reports, searching for specific entries, and even providing an overview of everyone’s tasks and time spent at work. This makes the task of tracking time virtually error free if you simply clock in and out at the right time.
2) You can track employee attendance and productivity with ease
If you’re looking for ways to improve your business’ efficiency, consider implementing time tracking apps that can turbocharge this. They make it easier than ever before to keep track of employee attendance and productivity. They also allow you to manage payroll more efficiently by allowing employees to enter their hours directly into the system ahead of a final manager’s approval
Accurate time tracking can help you create better schedules if your business has busy periods during the day. When you manually track time, you never really know if your employees are tracking and reporting time accurately . The change of human error is much higher when relying on paper based time tracking methods. By digitally tracking time, you can determine when your busiest periods are and schedule your workforce and resources accordingly.
3) Track GPS location for greater accuracy
Modern GPS time tracking applications can now track employee movements both from site to site and also when they travel home. This allows for much clearer understanding of the whereabouts of your team movements at any given time and is perfect for time reporting and reconciliation purposes to accurately track time spent on each site attended. If you attend 10 different sites throughout the day, it’s all captured and ready for the reporting process.
4) It’s easier than ever to manage payroll
As an employer, you’ll most likely have to sift through handwritten records, Excel spreadsheets, or rely on what our employees have verbally reported or written down. All of these options, however, allow for both the potential of human error and a lengthy time reconciliation and general admin process.
But a time-clocking app makes it much easier to manage payroll because it allows employees to enter their hours in real time. This means that managers no longer need to wait until the end of each week to calculate paychecks and the time taken for the general processing of time cards. Instead, they can see how much an employee has worked during any given day or week, simply approve, generate a report and process for invoicing to the client or project.
5) Improve your customer service
Your customers want the work done as soon as possible when they call you for a service call. You can reduce the service window so your workers can respond faster by using an app to schedule your resources based on who is working and where they are.
If you can simplify the processes attached to scheduling and reporting time taken to complete a job, you can focus your energies on getting the job done well to promote customer satisfaction. The customer can also feel at ease that the time reported on site is accurate due to the minimization of human error by leveraging the power of a digital time tracking system.
Final thoughts
It’s simple, better time management of your workforce means time savings for your business which translates into both $ saved and more successful outcomes for your customers.
If you’re ready to take your business to the next level, JCards provides a powerful yet easy to use app that has all of the above mentioned features and more. JCards help clients boost productivity, performance, and revenue. Sign up for a free 30-day trial today or contact our customer service team to learn more.
